Starting August 1, 2022, all clocks using the collection of a biometric template require a biometric consent authorization from the employee to use and store such data.
Biometric consent is required by all employees prior to using a biometric clock. Employees who have submitted a biometric template prior to August 1, 2022, will notice a change at the clock requesting this consent.
What is a Biometric Template?
The time clock uses a template to verify your identity. This template can be either a fingerprint, hand, or facial/iris template. It is created when an employee first enrolls at the time clock. The template consists of a series of measurements turned into a digital value. Each time you use the reader, the time clock performs the measurements and compares the result to your stored template. When they match, your identity is verified. It is important to note that the template is not an image of the fingerprint, hand, face, or iris. Therefore, it cannot identify you outside of the time clock.
What is done with Biometric Templates?
The Attendance on Demand service collects, stores, and uses your biometric templates only for timekeeping and attendance purposes according to its Biometric Information Policy. Templates are encrypted in the system, cannot be exported from the system, and have no functional use outside of the time clock.
We keep biometric templates in the time clock and the online system for the duration of employment. It is deleted when the employment record is terminated in the system or when the employee revokes biometric consent. Templates may remain in an encrypted, offline backup for up to one year.
Below are tools to use to notify your employees based on the type of biometric clock you use. These tools include a sample email communication to your employees, poster, flyer, Job Aid, and Biometric Consent Language.